Forward Plan August to October 2023 (Revised 11 August)

This page lists the forward plan for current Council reports from August to October, 2023.

The lists below show current reports and: 

  • the decision to be made on the reports
  • whether the decisions are key decisions
  • whether the report or part of it confidential or containing exempt information
  • the date the decision to be taken and who by (Cabinet or Council)
  • the consultees/ consultation process
  • any background documents/ information available to the decision-maker
  • the contact officer's name, telephone number and e-mail address

College Relocation: Pre-construction Phase

The decision to be made on the reports

To consider funding requirement for pre-construction phase of the programme. 

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Domestic Abuse Commissioning Options paper

The decision to be made on the reports

Cabinet is asked to approve the preferred commissioning option for the delivery of domestic abuse services across South Tyneside.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Paragraph 4: Information relating to any consultations or negotiations, or contemplated consultations or negotiations, with trades unions and/or employees.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

  • Consultation has occurred with CLT
  • Lead Member for Adults, Health, and Wellbeing
  • Lead Member for Children and Families Social Care

Background documents/ information available to the decision-maker

The contact officer's name, telephone number and e-mail address

Adult Social Care Transport Policy

The decision to be made on the reports

Approval of ASC transport Policy sought

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

Internal with Children and Education colleagues

Background documents/ information available to the decision-maker

Policy attached to report

The contact officer's name, telephone number and e-mail address

Poverty Group Update and Cost of Living Response

The decision to be made on the reports

To note an update on the work of the South Tyneside Poverty Group and the Partnership's response to the cost of living crisis, following previous updates to Full Council in November 2022 and March 2023.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

Council - 7 September 2023

The consultees/ consultation process

Consultation has taken place with the Poverty Group, key partners and Lead Members.

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Treasury Management Annual Report 2022/23

The decision to be made on the reports

The Director of Business and Resources is required to submit an annual report on Treasury Management activities to Council in order to comply with the Chartered Institute of Public Finance and Accountancy Code of Practice on Treasury Management.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

Council - 7 September 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

Treasury Management File

The contact officer's name, telephone number and e-mail address

Modern Workplace Programme - Information Governance

The decision to be made on the reports

This report sets out a proposal to invest in a radical overhaul and improvement of the Council's records management arrangements using the facilities and tools available through the Microsoft 365 technology suite.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

Engagement with all services through the Programme

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Award of contract for the Museum Estates and Development Fund (MEND) scheme of works to South Shields Museum and Art Gallery

The decision to be made on the reports

Whether or not to appoint a contractor, following a full procurement process, to undertake the necessary works.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

Exempt information:

  • Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

  • Lead Member
  • Senior Council Officers (via Leadership Team / CDG)

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

 

Award of Contract for Lead Consultant and associated Design Team for the Middlefields Masterplan

The decision to be made on the reports

Whether or not to appoint a contractor, following a full procurement process, to undertake the necessary works. 

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

Exempt information:

  • Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 9 August 2023

The consultees/ consultation process

  • Lead Member
  • Senior Council Officers (via Leadership Team / CDG)

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Council Spend on Civic and Mayoral Hospitality

The decision to be made on the reports

Information item

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Council - 7 September 2023

The consultees/ consultation process

Constitution Committee consulted

Background documents/ information available to the decision-maker

The Council Constitution

The contact officer's name, telephone number and e-mail address

NE Fostering Pathfinder and Mockingbird

The decision to be made on the reports

This is an update on fostering recruitment including sign up to the NE regional pilot (led by Sunderland). This is also an opportunity to celebrate work done by our teams and foster carers and raise the profile and benefits of being a foster carer for STC and to encourage all staff and members to think about how we can promote this and reach out to family's friends and organisations across the Borough.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Council - 7 September 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Report to Appoint to Current Vacant Position on Community Area Forums

The decision to be made on the reports

Appointment of x 2 Community representatives.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Council - 7 September 2023

The consultees/ consultation process

  • Cllr Bell - Lead Member (04.08.23)
  • CDG (09.08.23) and Political Cabinet (23 August)

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Enforcement and Debt Collection for Revenue and Income and Parking

The decision to be made on the reports

To appoint enforcement and debt collection agents to act on behalf of the Council and South Tyneside Homes.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Procurement of System Diagnostic

The decision to be made on the reports

Agree the approach and sign of the procurement and contract award for the system diagnostic.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

Consultation with system partners, ICB and Sunderland City Council

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Internal Audit Annual Report 2022/23

The decision to be made on the reports

This report is for information only having previously been considered by Audit Committee who are responsible for this under the Constitution.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

Schedule 12A Local Government Act 1972: Part 1, Paragraph 3, Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

None - include as appendix to report

The contact officer's name, telephone number and e-mail address

Treasury Management Quarterly Report - 30 June 2023

The decision to be made on the reports

There is a requirement to report quarterly to the Executive on Treasury Management activity and on the exercise of delegated powers.
This report is for the quarter ended 30th June 2023.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

Treasury Management File

The contact officer's name, telephone number and e-mail address

 

Fuel Poverty Strategy

The decision to be made on the reports

Cabinet to agree the strategy and associated action plan as set out with the report.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information. 

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

  • Internal and external stakeholders
  • Lead members - Cllr Dean and Cllr Foreman

Background documents/ information available to the decision-maker

  • BEIS Sustainable Warmth - Protecting Vulnerable Households in England February 2021
  • HM Government Cutting the cost

The contact officer's name, telephone number and e-mail address

Award of the NEPO 513 Legal Services Framework

The decision to be made on the reports

Approve the award of the Legal Services Framework Agreement, and, delegate authority to the Director of Governance and Corporate Affairs to award individual call off agreements as they are required.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

The report is confidential / does contain exempt information.

Schedule 12A Local Government Act 1972: Information Procedure Rules, Paragraph 13.3 and 13.4.4 Table 1 Category 3. Business affairs of Council and tendering organisations.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

The consultees/ consultation process

NEPO has consulted with member authorities and prospective suppliers.

Background documents/ information available to the decision-maker

  • Legal Framework Contract Strategy Document
  • NEPO513 Outcomes Report

The contact officer's name, telephone number and e-mail address

Influencing Strategy Update

The decision to be made on the reports

This report provides an update to Cabinet on progress made on implementing the Influencing Strategy, designed to raise the profile of the borough amongst key influencers.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 6 September 2023

Council - 7 September 2023

The consultees/ consultation process

Consultation on the report will take place with directorates through the Policy Group, as well as through engagement with Lead Members (from the Comms & Engagement plans).

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

 

Sustainable South Tyneside - Annual Update 2023

The decision to be made on the reports

Members are asked to note the information contained within this report in relation to emission reductions and delivery activities supporting the Council's target of carbon neutrality by 2030.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Council - 7 September 2023

The consultees/ consultation process

Lead Member for Neighborhoods and Climate Change

Background documents/ information available to the decision-maker

South Tyneside Council's Climate Change strategy and action plan - Climate Change Strategy and Action Plan

The contact officer's name, telephone number and e-mail address

Carers Procurement

The decision to be made on the reports

To approve procurement of young and adult carers support service.

Whether the decisions are key decisions

The decisions are key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Cabinet - 4 October 2023

The consultees/ consultation process

Co-production and consultation has been held with residents, current providers, potential suppliers and practitioners and managers in social care and health

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address

Adult Social Local Account

The decision to be made on the reports

This report provides an overview of South Tyneside's Adult Social Care Local Account, a report that describes how ASC has support people over the financial year 22/23, identifying what has been achieved, improvements made and further areas of development.

Whether the decisions are key decisions

The decisions are not key decisions.

Whether the report or part of it is confidential or containing exempt information

It is not confidential / does not contain exempt information.

The date the decision to be taken and who by (Cabinet or Council)

Council - 30 November 2023

The consultees/ consultation process

n/a

Background documents/ information available to the decision-maker

n/a

The contact officer's name, telephone number and e-mail address