Timeline for managing bullying incidents

Task / Action to be taken

Step 1

School Action- school to follow own procedures to interview and deal with perpetrator with target of bullying for 1 off / minor incidents. If incidents continue or escalate - start Action Plan.

  • Record in school log: time / date and detail
  • If notified by parent / other source record as above noting source.
  • Refer to Anti-Bullying policy for staff advice
  • Arrange meeting as soon as possible to share policy and proceedings with parent/s
  • School Nurse may have relevant information

All racial incidents need to be recorded if deemed racist by the target.

If bullying involves refugees / asylum seekers / ethnic minorities you may need to refer to Black and Minority Ethnic Services on 0191 4268140.

Person(s) Responsible

Head Teacher or nominated staff member could be the person the incident is reported to.

Start Date

Immediately

End Date

Within 5 days from reported incident

Resources

  • Log book
  • Anti-Bullying Policy

Recording / Evidence

Record of log book

Proforma for initial / second interview with parents.

Record of initial interviews with

  • Target
  • Parent(s) of target
  • Aggressor
  • Parent of aggressor(s)

Record of secondary interviews with the above if required

  • Target
  • Parents
  • Aggressor(s)
  • Parents

Parents should receive copy of policy and actions to be taken after the first meetings.

Monitoring

By nominated staff member:

  • Continue to monitor and record any issues incidents comments
  • Review after 2 weeks and interview target / aggressor / witnesses

Outcome

If resolved:

  • No more action to be taken
  • Parents informed of outcome.

If bullying has continued Step 2.

Success Criteria

  • Increase in number of logged incidents
  • No of reported incidents reduced

Task / Action to be taken

Step 2

School Action

Arrange third meeting with parents and child pastoral head / staff member

  • Report with log book and details of review meeting
  • Discuss strategies in place
  • Note actual places where any further incidents may have occurred in / out of school
  • If off school premises parents should contact the community police officer - Community Police 0191 5365858
  • If in school nominated staff / buddies will monitor areas where frequent bullying incidents occur

Person(s) Responsible

Head Teacher / Nominated staff member / Head of Year / Pastoral Head / Buddies

Start Date

Within 21 days of Action Plan initiated.

End Date

21 days or more of Action Plan initiated.

Resources

  • Time for meeting and appropriate staff
  • Diary and log book

Recording / Evidence

Record of interviews if required

  • Target
  • Parents
  • Aggressor(s)
  • Parents

Parents should receive copy of actions to be taken after the second meetings.

Proforma for third interview with parents.

Monitoring

  • By Head or Head of Year / Pastoral Head.
  • Review child's diary with target and mentor

Outcome

If resolved:

  • No more action to be taken

If bullying has continued move to Step 3

Success Criteria

  • No of incidents resolved

Task/Action to be taken

Step 3

Contact outside Agencies

Convene a separate family conference for both target and perpetrator with appropriate members to support child and parent, for example:

  • EWO
  • Social Worker
  • Mentor
  • Teacher
  • Pastoral Head
  • Head Teacher
  • Educational Psychologist
  • Nominated mediator

Person(s) Responsible

Head Teacher / Nominated staff member / Head of Year / Pastoral Head

Start Date

Within the 35 days of the Action Plan being initiated.

End Date

Within 42 days of the Action Plan being initiated.

Resources

  • Time
  • Nominated people

Recording / Evidence

  • Minutes of Family Conferences Monitoring Head / Head of Year / Pastoral Head
  • To keep all informed of on-going measures
  • Monitor for 2 weeks then reconvene for evaluation if required

Outcome

To resolve issues and provide staff, parents and child further strategies e.g.

  • Aggressor excluded for a set time
  • Target or aggressor if in same year to be moved into other classes
  • Parents could provide opportunity for target to go to clubs improve self- esteem

If bullying has continued move to Step 4.

Task/Action to be taken

Step 4

Referral to Governors

Meeting arranged with parents and Chair of Governors

Person(s) Responsible

  • Nominated staff member to inform parents of Chair of Governor
  • Parents to write to Chair for a meeting

Start Date

Within 48 days of incident.

End Date

Within 14 days of family conference.

Resources

Chair of Governors / designated governor

Recording / Evidence

  • To ensure the above actions have been treated accordingly following the action plan for bullying incidents
  • To ensure that parents were kept informed at each step.
  • School to provide copy of meetings.

Monitoring

Chair of Governors / designated governor

Outcome

If resolved:

  • No further action to be taken

If parents / child feel it is not being dealt with effectively:

  • Head teacher to write to LA using proforma to engage support from LA officers - Step 5

Task/Action to be taken

Step 5

Referral to LA

Parents / School to ring / write to LA

Person(s) Responsible

School

Start Date

Within 7 days of the meeting with the Chair.

End Date

Within 5 days of contact from the parent.

Resources

LA

Recording / Evidence

N/A

Monitoring

  • To ensure the above actions have been treated accordingly following the action plan for bullying incidents
  • To ensure that parents were kept informed at each step.

Outcome

If resolved:

  • No further action to be taken

If parents / child feel it is not being dealt with effectively provide them with next step :

  • Governors to meet with LA reps to discuss next steps