Local Government Association Coastal Special Interest Group (LGA Coastal SIG) Privacy Notice

1. Introduction

This notice provides additional privacy information regarding the Local Government Association Coastal Special Interest Group (LGA Coastal SIG), hosted within South Tyneside Council.

We will keep our privacy notice under regular review and will advise you of any updates on our website.

This Notice was last reviewed in October 2024.

2. Who we are

For the purposes of Data Protection legislation, South Tyneside Council is both the Data Controller and Data Processor as the host of the LGA Coastal SIG Secretariat.

3. What type of personal information do we collect?

We may collect the following types of personal information:

  • Name
  • Telephone number
  • Email address - work related
  • Work role

4. How do we collect personal information?

We may collect your personal information in a number of ways, for example:

  • In person
  • In writing - for example letter or email
  • Telephone calls
  • Online forms
  • Referrals from another department

5. Why do we collect your personal information?

The LGA Coastal SIG is a Group representing the interests of its member councils. Information relating to its member councils and their nominated representatives are required to ensure that its members are provided with information relating to the work of the Coastal SIG, and its partners, and enabled to support any opportunities to the benefit of its member councils.

6. Who might we share your personal information with?

All requests to share personal information are dealt with by the LGA Coastal SIG Secretariat who will not share your personal information with any other third parties unless you have specifically asked us to, or if we have a legal obligation to do so.

7. How long will we keep your personal information?

All information relating to your council and its nominated representatives will be held for the lifetime of your membership. Should the LGA Coastal SIG be hosted by another council in future, you will be informed of this change and will be given the opportunity to provide permission to share your details with a new host council.

8. What is our legal basis for using your personal information?

To use your personal information there must be a lawful basis to do this, such as, through a contract, performing a public task or where there is a legal obligation. 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting lgacoastalsig@southtyneside.gov.uk

(b) We need it to perform a public task.

9. How do we keep your personal information secure?

Information provided to the LGA Coastal SIG is held securely on our network.  Only officers working within the LGA Coastal SIG Secretariat and system administrators have access to these records.

10. Is your personal information used overseas?

We will not process your personal information outside of the European Economic Area (EEA).

11. What are your rights?

Your individual rights are set out in law.  Subject to some legal exemptions, you have the following rights:

  • Right to be informed
  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights in relating to automated decision making and profiling

12. Contact us

If you would like to exercise your rights in relation to your personal information, or you feel that something has gone wrong with your personal information, you can contact us in either of the following ways:

By email: data.protection@southtyneside.gov.uk

By telephone: 0191 424 6539

In writing:

South Tyneside Council
Information Governance
Town Hall and Civic Offices
South Shields
NE33 2RL

If you feel that the Council has not handled your information correctly you can contact the Information Commissioner's Office (ICO).  The ICO is the Government's Independent Body responsible for overseeing data protection.  In most cases the ICO will only review cases that have exhausted the Council's internal procedures.

The ICO's contact details are as follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. More information can be found on the ICO's website at www.ico.org.uk.