STYC Privacy Notice - June 2024

Introduction

This notice provides additional privacy information regarding an online form available to young people. The form appears on the South Tyneside Council website and relates to information about the South Tyneside Youth Council, and their Area Reps.

We will keep our privacy notice under regular review and will advise you of any updates on our website.

This Notice was last reviewed in June 2024.

Who we are

For the purposes of Data Protection legislation, South Tyneside Council Participation & Engagement Lead is the Data Controller.

What type of personal information we collect

We may collect the following types of personal information:

Name
Email address
Age

How we collect personal information

We may collect your personal information through online forms.

Why we collect your personal information

We provide the facility for young people to submit feedback about any issues relating to the community where they live.

We offer a response to feedback from young people - this is dependent on the young person submitting their name and email address.

Who we share your personal information with

We will not share your personal information with any other third parties unless you have specifically asked us to, or if we have a legal obligation to do so.

How long we will keep your personal information

We will hold your personal information for 3 years. At the end of this period, it will be deleted unless there is any special reason for keeping it.

Our legal basis for using your personal information

To use your personal information there must be a lawful basis to do this, such as, through a contract, performing a public task or where there is a legal obligation.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting participation@southtyneside.gov.uk.

How we keep your personal information secure

Information provided to the Participation & Engagement Team is held securely on our network. Only officers working within the Participation Team have access to these records.

Use of personal information overseas

We will not process your personal information outside of the European Economic Area (EEA).

Your rights

Your individual rights are set out in law. Subject to some legal exemptions, you have the following rights:

Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restrict processing
Right to data portability
Right to object
Rights in relating to automated decision making and profiling

Contact us

If you would like to exercise your rights in relation to your personal information, or you feel that something has gone wrong with your personal information, you can contact us in either of the following ways:

By email: participation@southtyneside.gov.uk
By telephone: 0191 424 6539
In writing: South Tyneside Council, Participation & Engagement Team, 25-27 Market Place, South Shields, NE33 1JF

If you feel that the Council has not handled your information correctly you can contact the Information Commissioner's Office (ICO). The ICO is the Government's Independent Body responsible for overseeing data protection. In most cases the ICO will only review cases that have exhausted the Council's internal procedures.

The ICO's contact details are as follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. More information can be found on the ICO's website at www.ico.org.uk.